FTP Data Submission Instructions
Updated 8/23/2011
IPP Prevalence Monitoring Data Submission
Schedule
Project Area IPP Data
Managers should submit data to the Region IV IPP
Infrastructure, Cicatelli Associates Inc. (CAI), within 45
days of the close of each quarter.
| Quarter |
Due from
Projects to CAI |
| 1st |
May 15 |
| 2nd |
August 15 |
| 3rd |
November 15 |
| 4th |
February 15 |
Instructions to Project Areas for
Data Submission Using the Secure FTP System:
All data managers are asked
to submit data using the FTP system effective August 31,
2011.
1. Save data file using
the following name format:
Prevalence Monitoring
Data:
[Project Area]_IPP_P_[Year]q[Quarter].[Extension .dbf,
sas7bdat,
or .txt]
For example:
AL_ipp_P_2008q1.dbf
GA_ipp_P_2008q3.sas7bdat
Facility Reference File
(FRF): (Effective 2010q1)
Project Areas are no longer be required to submit their
FRF with their quarterly data submission. The
Infrastructure will maintain an updated copy of the
Regional FRF. We encourage States to report changes
only, including corrections and additions, to the
Infrastructure as part of your Quarterly Data QA Memo.
If you do choose to submit a new FRF for a given
quarter, please specify what information was updated for
our records.
Quarterly Data QA Memo: (Effective 2009q1)
After uploading prevalence monitoring data for the
quarter, please send an email to the Infrastructure Data
Manager
(kopdyke@cicatelli.org) and attach a Quarterly Data
Memo detailing data quality and reporting issues and
coding changes in the format specified by the
Infrastructure.
| Note: If more than one
Prevalence Monitoring Data file is submitted per Project Area
(i.e. State) each quarter, please contact the Region IV Data
Manager to discuss appropriate file labeling. |
2. Right click on the Start
menu and select “Explore” to open Windows Explorer. (Note
this is not the same thing as Internet Explorer).
Type in the following FTP
address in the address bar: ftp://cicatelli.us
3. In the dialog box that
appears, enter your assigned Username and Password (both are
case sensitive). When you login, you will only be able to
access the FTP folder designated for your project area.
Contact Kelly Opdyke (kopdyke@cicatelli.org ) if you do not
know your Username or Password.
4. Move the appropriate
files into the FTP folder to upload your data file. (Browse
to select the file you wish to upload, and copy or drag into
the FTP folder). After your data submission is complete,
your file will appear in the FTP folder. Note that you may
upload, delete, or overwrite existing files in your
designated FTP folder. The contents of the folder may not
exceed 30MB.
5. Email the Region IV IPP
Infrastructure Data Managers
(tologhobo@cicatelli.org and
kopdyke@cicatelli.org
) following each data submission to confirm submission of
data files and Quarterly Data Memo. After the file has been
retrieved, the Infrastructure will confirm receipt by email
and delete the data file from the secure server.
Cicatelli Associates
Incorporated, 100 Edgewood Avenue, NE, Atlanta, GA 30303
PHONE: (404) 521-2151 / FAX: (404) 521-2153
© Copyright
2010 Cicatelli Associates Inc.
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